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Embed a real estate operations team without hiring one.

Property managers, brokerages, and real estate investment firms run on relationships and reaction time — both of which suffer when transaction coordination, tenant inquiries, listing updates, and investor reporting fall to senior staff. Staffolio places dedicated real estate professionals into your team to take that work off your principals. Property management coordinators. Property accountants. Transaction coordinators. Listing and MLS specialists. The result: senior people back on relationship work, the operational backbone running cleanly underneath.

Businessman reviewing property maps on laptop in bright office

What our real estate professionals handle.

Tenant Inquiries & ScreeningFirst-touch communication, qualification, and screening before files reach your team.
Lease Administration & RenewalsDrafting, tracking, and renewal follow-up across your portfolio.
Customer ServiceTenant, owner, and investor communication across email, chat, and phone.
Vendor & Maintenance DispatchCoordination with vendors, work order management, and close-out follow-up.
Market Research & Data EntryComparable analysis, MLS data hygiene, and report preparation.
Investor ReportingPackaged reporting on portfolio performance for owners and LPs.
General BookkeepingDay-to-day AP/AR and reconciliation across your properties.
Project Coordination & PermittingCapex and renovation tracking, permit filings, and contractor coordination.
Property AccountingFull-cycle property-level accounting, including reconciliations and owner statements.
Transaction SupportContract administration, closing coordination, and document management.
Listing Coordination & MLSListing prep, MLS entry, photo and copy coordination.
Lead Nurture & CRM ManagementKeeping your pipeline current, follow-up cadences running.

How we integrate into your team.

Property Management

  • Principal
    • Senior Vice President
      • Property Management Team Lead
        • Senior Property Manager
        • Property Manager
        • Property Manager
        • Maintenance Coordinator

Property Accounting

  • Principal
    • Accounting Director
      • Accounting Supervisor
        • Property Accountant
          • Property Accountant
        • Senior Property Accountant
        • Senior Property Accountant
          • Property Accountant
        • AP/AR Specialist

An example of how we integrate into your team. Staffolio places at every level — from coordinators to senior managers — across both Property Management and Property Accounting functions.

We work in the tools you already use.

Pricing starts at $1,800 / month, all-inclusive.

Four tiers based on experience and responsibility, from skilled coordinators to strategic professionals supporting principal-level work.

 

Tier 1Skilled1–2 years experience. Front-line coordination and administration.
Tier 2Seasoned3+ years experience, often with industry certifications.
Tier 3Licensed / ManagerialLicensed professionals (CPA, CRE specialists) or managerial-level operators.
Tier 4Strategic5+ years experience. Principal-adjacent work.

All-inclusive. Monthly pricing covers 40 hours of work per week, Staffolio-provided health insurance, a dedicated Client Success Partner, unemployment taxes and insurance, payroll, and cybersecurity. No hidden fees, no additional charges.

Featured Guides

Resources you can download and keep.

Explore Staffolio's service guides to see how virtual professionals can support different areas of your business.

Real Estate Solutions

See how Staffolio support real estate and property management teams wit administrative work, tenant communication, documentation, coordination, reporting, and more.

Download Guide

Staffolio Suite of Services

Get a complete overview of Staffolio's virtual staffing solutions and the different areas where our professionals can become an extension of your team.

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What our real estate clients say.

“Hiring virtual assistants through Staffolio has transformed our operations. Not only have we been able to significantly reduce our bottom line, but the VA's expertise and attention to detail allow our in-house team to focus on strategic growth. The offshore team's consistent, high-quality work has exceeded our expectations and given us a distinct advantage.”Tyson Shultz — President & Managing Broker, The Apartment Source

Stop hiring for jobs. Start hiring for leverage.

A 30-minute call is enough to scope a role, sketch the economics, and see a shortlist of candidates from our bench. No hourly gimmicks. If we're not the right fit, we'll say so.

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